# Inside PT Otsuka Indonesia: Company Profile and Secretary Career Opportunity
Established in 1974 through a strategic joint venture with Otsuka Pharmaceutical Co., Ltd., Japan, PT Otsuka Indonesia has grown into a cornerstone of the nation’s pharmaceutical landscape. Situated on a sprawling 48,397-square-meter facility in Lawang, East Java, the company focuses on manufacturing and distributing critical healthcare solutions. From life-saving intravenous infusion fluids to ethical pharmaceuticals, specialized medical nutrition, and advanced medical devices, PT Otsuka Indonesia maintains an unmatched reputation for excellence and reliability across the healthcare sector.
## Commitment to Quality, Compliance, and Sustainability
The remarkable market adoption of the company's flagship infusion fluids paved the way for expansion into ethical medicines, specialized nutritional goods, and medical instruments. Every production line adheres strictly to rigorous national and international regulatory standards:
* CPOB: Good Manufacturing Practice for Pharmaceuticals
* CPAKB: Good Manufacturing Practice for Medical Devices
* CPPOB: Good Manufacturing Practice for Processed Foods
Furthermore, the organization holds prestigious global certifications that underscore its dedication to quality management, environmental stewardship, and operational integrity:
* ISO 9001: Quality Management System
* ISO 22000: Food Safety Management System
* ISO 14001: Environmental Management System
* ISO 50001: Energy Management System
* Official Halal Certification
* AEO Certification: Authorized Economic Operator for streamlined customs, import, and export procedures
# Career Opportunity: Secretary Senior Staff at PT Otsuka Indonesia
Are you a seasoned administrative professional looking to advance your career within a globally respected pharmaceutical leader? PT Otsuka Indonesia is currently seeking a highly competent individual to fill the Secretary Senior Staff position.
In this vital role, you will deliver comprehensive, high-level administrative support to one Business Unit Director and two Directors within the Sales and Marketing divisions. Thriving in this fast-paced environment requires exceptional organizational prowess, clear communication channels, and the capacity to balance competing priorities seamlessly.
## Key Roles and Responsibilities
As the Secretary Senior Staff, your day-to-day duties will be dynamic and multifaceted, ensuring executive efficiency across departments:
* Executive Calendar Management: Oversee complex schedules, arrange meetings, coordinate invitations, and issue timely reminders for the Business Unit Director and two Directors.
* Business Travel Coordination: Handle end-to-end travel logistics, including flight itineraries, hotel accommodations, travel advances, expense reimbursements, and vendor partnerships.
* Document and Signature Management: Review official documents requiring executive sign-off, offering necessary context, clarifications, and active follow-ups.
* Expense Administration: Process corporate credit card settlements, reimbursement claims, medical and transportation claims, and associated vendor invoices.
* Correspondence Management: Draft, review, and coordinate official business letters and documents supporting Sales, Marketing, and broader corporate objectives.
* Recurring Operational Support: Facilitate monthly meetings, compile and track departmental reports, manage mobile phone billing, and streamline routine administrative workflows.
* Ad-Hoc Support: Deliver prompt, responsive assistance for daily operational requirements and unexpected requests from senior leadership.
## Key Qualifications and Educational Background
To be considered for this prestigious career opportunity, applicants must meet the following baseline educational and professional criteria:
* Hold a minimum of a Bachelor's Degree (S1) in Business Administration, Management, Secretarial Studies, or a closely related discipline.
* Demonstrate a minimum of 1 year of hands-on professional experience working as a Secretary, Executive Secretary, Personal Assistant, or in a comparable corporate support role.
## Required Skills and Competencies
Success in this executive support role relies heavily on a specific blend of technical aptitude and interpersonal capabilities:
* Language Proficiency: Strong verbal and written communication skills in English, with the proven ability to interact effortlessly with expatriate leadership.
* Organizational Mastery: Superior time-management abilities and organizational acumen to juggle multiple concurrent deadlines without sacrificing accuracy.
* Software Literacy: Advanced proficiency in the Microsoft Office suite, with particular strength in Outlook, Word, Excel, and PowerPoint.
* Bonus Qualifications: Working proficiency in the Japanese language will be considered a distinct advantage.
## Additional Expectations
Ideal candidates will also bring specialized experience and personality traits tailored to a high-performance corporate culture:
* Prior background in assisting multiple senior executives, ideally Directors or Business Unit Heads.
* Demonstrated expertise in navigating corporate travel bookings, expense reporting, and high-level administrative paperwork.
* A meticulous eye for detail, a proactive mindset, high adaptability, and the capacity to operate autonomously in a high-speed corporate ecosystem.